Mileage that logs itself into payroll
Caregivers drive between client visits all day, and untracked mileage either goes unreimbursed or turns into a manual spreadsheet nobody trusts. BridgeCare OS lets caregivers log travel miles from their mobile portal, calculates monthly totals and reimbursement automatically, and routes every entry through an admin approval workflow before it feeds payroll.
What it is: caregiver mileage logging between client visits, with automatic totals and reimbursement calculation.
What BridgeCare ships: mobile-portal mileage logging, automatic monthly totals and reimbursement amounts, an admin pending/approved workflow, and a direct feed into payroll.
Why it matters: mileage reimbursement is real money for caregivers and a real payroll line for agencies. Automating the log, the total, and the approval removes a recurring source of disputes and manual work.
What mileage tracking does in BridgeCare OS
Log from the mobile portal
Caregivers log travel miles between client visits from the same portal they use for their schedule and clock-in.
Automatic monthly totals
Miles roll up into a monthly total per caregiver, with the reimbursement amount calculated against the agency's per-mile rate.
Admin approval workflow
Every logged entry moves through pending and approved status before it's paid, so admins keep control without manual re-entry.
Feeds payroll
Approved reimbursement totals flow into payroll alongside visit hours, so mileage and time get paid together.
Why agencies care
Untracked mileage is either unpaid or disputed
When mileage lives in a caregiver's memory or a paper log, it either doesn't get reimbursed or it gets disputed at payroll time. Logging it at the point of travel, from the same app the caregiver already uses, keeps the record accurate and the reimbursement fair.
Reimbursement is a retention line, not just a cost line
Caregivers notice when mileage reimbursement is fast, accurate, and automatic. It is one of the smaller-effort, higher-trust things an agency can get right.
Approval keeps control with the office
Automatic totals don't mean automatic payment. The pending/approved workflow gives admins a checkpoint before anything reaches payroll.
Frequently asked questions
How do caregivers log mileage?
From their mobile portal, right alongside their schedule, no separate mileage log or spreadsheet.
How is reimbursement calculated?
BridgeCare OS totals each caregiver's logged miles for the month and calculates the reimbursement amount automatically based on the agency's per-mile rate.
Does an admin approve mileage before it's paid?
Yes. Logged mileage moves through a pending/approved workflow before it's paid.
Does mileage feed payroll automatically?
Yes, approved mileage reimbursement totals flow into payroll alongside visit hours.
Is mileage tracking included on every plan?
Yes, mileage logging, automatic totals, and the approval workflow are included on every plan.